NetSuite AP automation for biotech and life sciences
AP automation designed for biotech and life sciences organizations
Biotech and life sciences companies operate in one of the most complex financial environments in business. Clinical trials, grant funding, multi-entity or multi-currency structures, and strict regulatory requirements demand financial controls designed to keep pace with the innovation you’re trying to deliver. Charted AP Automation solutions are embedded directly inside NetSuite, giving your team a complete view of your entire financial operations with clear audit trails, compliance, and AI-enabled automation using financial data your team can trust.
Charted AP Automation
Biotech and life sciences
AP solutions
Automate your entire setup of new vendors, including collection of W-9s and banking information. Reduce the risk of fraud and ensure every vendor in your AP workflow is properly vetted before any payment is made, while setting up your vendors for payments immediately.
Automatically capture and code invoices from SaaS vendors, cloud infrastructure providers, contractors, and agencies. Charted Invoice AI learns your GL structure, departments, and cost centers over time, reducing manual intervention and ensuring accurate coding across your entire vendor base, even as it grows.
Automatically match POs, receipts, and vendor bills, flagging discrepancies before they become problems within your desired timeframe. This is especially valuable for CRO and lab supply procurement where PO compliance directly impacts trial budgets.
Code invoices directly to clinical trials, grants, or funding sources in NetSuite. Invoice AI learns your team’s preferred coding patterns over time and can apply fixed line-level coding rules based on specific values, so the right accounts are suggested or applied automatically. For real-time spend visibility by trial, site, or cost category, your finance team leverages native NetSuite reporting directly, no manual exports required.
Route payments through a configurable approval matrix, avoiding the need for NetSuite licenses for every approver. Set approval thresholds by department, trial, grant, entity, or amount, and give stakeholders visibility into pending approvals without adding friction or compliance risk.
Process ACH, check, and international payments originating from the US directly from NetSuite. Consolidate your full payment run in one place with controls ensuring payments are only made against approved, matched invoices, keeping you compliant with 21 CFR Part 11.
Customer success story
Frequently asked
questions
Charted tracks every step of the AP process, giving you a complete audit trail from vendor onboarding through invoice import and final approval. Vendor documentation like W9s are included, so you can see exactly which contact at the vendor’s company attached each form and when. The audit trail lives directly on the NetSuite record itself, so anyone in your organization can see the full history at a glance, and it’s also accessible in bulk through saved search reporting for broader visibility.
When using Charted Approval Automation, your chosen approvers don’t need a NetSuite license. They can approve directly via email; all that’s required is an employee record with an associated email address. Our approval emails are fully customizable, and approvers can view all transaction information, including line and expense-level detail directly in their email, including the invoice attachment used to create the original transaction. Approvals can be designed to follow your established hierarchy, while saving your organization in NetSuite license costs.
Yes, Charted AP Automation helps your organization stay compliant with 12 CFR Part 2 for FDA electronic record requirements. Because Charted keeps every invoice approval inside NetSuite with full audit trails, user authentication, and signature attribution, approvals carry the same legal weight as a wet signature. Combined with controls that only release payment against approved, matched invoices, your entire AP and payment process stays compliant from end to end, without extra systems to validate.
Charted Invoice AI learns your preferred coding patterns over time and can also apply fixed line-level coding rules based on values you define, so invoices route to the right trial, grant, or cost center automatically. To track actual spend against budget, teams use native NetSuite reporting. Charted removes the manual coding burden that prevents scaling as trial volume grows, including reconciling milestone-based CRO billing which often creates accrual timing gaps.
Yes, Charted is SOC 2 certified and undergoes regular independent audits to maintain that certification. Documentation is available on request via the Charted trust website where you can initiate the request process.
Because Charted is a native NetSuite SuiteApp—fully embedded inside your NetSuite instance, not a separate integration—it operates under Oracle’s SOC 1 compliance program in the same way any NetSuite customization does, making Charted AP Automation SOC 1 compliant as well. Charted is also GDPR ready.
Yes. NetSuite’s native System Notes automatically capture a full change history across Charted modules, including:
- Approval workflow activity (who approved, when, and at what step).
- Three-way match settings and variance decisions.
- Invoice AI rules and OCR configurations.
- Vendor onboarding settings.
- Advanced attachments and check printing activity.
The accrual worksheet Charted generates can also be attached directly to the resulting journal entry as supporting documentation; this is useful for reviewers or auditors who want to see the source of the accrual suggestion.